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SU2C Grassroots Fundraising Proposal

 
 

Grassroots Fundraising Proposal

Thank you!

We're very excited that you have chosen Stand Up To Cancer as a beneficiary of your fundraising event!! We are grateful for your interest in supporting groundbreaking cancer research.

As a policy, all public fundraising events must be approved in advance to ensure that they uphold the standards and integrity of SU2C. With this in mind, we ask that you please complete our Fundraising Events Proposal Form and let us know about your plans.

Once you have submitted this proposal for review, SU2C staff will contact you in approximately 7-10 business days.

Please note that your proposed fundraising activity/event is not authorized until you receive approval in writing.

 

Person in Charge of the Proposed Activity/Event:

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Activity/Event Details

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Estimated Budget:

   


   


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GRASSROOTS FUNDRAISING LIABILITY RELEASE AGREEMENT

The undersigned represents and warrants that he/she (hereinafter referred to as "Applicant") has submitted the Fundraising Proposal Form and Budget, is fully authorized to enter into this Agreement and agrees to be bound by all of the terms and conditions stated herein when conducting fundraising activities/events to benefit Stand Up to Cancer (SU2C, a charitable program fund of the Entertainment Industry Foundation).

  1. Financial. Applicant is solely responsible for the development and execution of the proposed Third Party Event and for any and all debts, costs or expenses relating to the proposed Third Party Event. Applicant acknowledges and agrees that it shall not obligate or bind the Entertainment Industry Foundation (EIF) in any manner whatsoever for any debt, cost or expense related to such Third Party Event. EIF will not provide staff support for the proposed Third Party Event. Applicant will be responsible for recruiting staff or volunteers to produce and work the proposed activity/event.
  2. Bank Account. Applicant will not open any bank accounts using SU2C or EIF’s name or Taxpayer Identification Number. Applicant agrees to forward any check donations listing SU2C or EIF as the “Payee” to EIF for deposit in an EIF bank account.
  3. Deductibility. Only donations made directly to EIF are tax deductible (to the extent permitted by law). EIF will only issue substantiation receipts for donations made directly to EIF, such as checks made out to EIF or online gifts. Donations made directly to a Third Party Event can be used to cover event expenses but they are not tax deductible.
  4. Insurance and Licenses. Applicant is responsible for providing insurance as required by law or established business practice. Please note that EIF’s insurance policy does not cover Third Party Events. Applicant is responsible for obtaining any necessary licenses, permits and clearances as required by local and state government and for complying with all applicable laws.
  5. Liability and Indemnity. Applicant hereby fully releases and agrees to indemnify and hold harmless EIF and its employees, officers, directors, volunteers, representatives, agents, contractors and licensees, together with their insurers, from and against any and all causes of actions, liabilities, claims, losses, charges, damages, costs or expenses, including reasonable attorney’s fees, arising out of or occasioned by any act or omission of Applicant or Third Party Event organizer, or their officers, partners, employees, agents, volunteers, contractors, licensees, guests, invitees, or attendees, in connection with the Third Party Event.
  6. Event Safety. EIF is not responsible for the safety of Third Party Event participants. It is the Applicant’s responsibility to ensure the safety of Third Party Event participants, especially minors. If the Third Party Event poses any potential risk to the health or safety of a participant, e.g., walkathon, marathon, triathlon, Applicant shall obtain a written and signed waiver of liability releasing EIF from any claim for liability from each participant as a condition of participating in the Third Party Event.
  7. Promotion. It is Applicant’s responsibility to promote the Third Party Event. EIF has no obligation to promote or advertise the Third Party Event, and generally will not promote or advertise Third Party Events, except as mutually agreed upon. Applicant agrees to submit any and all promotional materials including, but not limited to, publicity, advertising and press releases, to EIF for its approval before any such materials are published, distributed, disseminated or circulated in any manner. All promotions for the Third Party Event should make clear that the Third Party Event is hosted by Applicant and that SU2C is the beneficiary, and may not state or imply that SU2C or EIF is host or sponsor of the Third Party Event. For purposes of compliance with U.S. state fundraising regulations and Better Business Bureau disclosure requirements, all promotional material shall include: (a) the actual or anticipated portion of the sales, admission price or other proceeds that will benefit SU2C; (b) any maximum or minimum to be paid to EIF, if applicable.
  8. Logo and Trademarks. All EIF and SU2C trademarks are proprietary and may not be used without the prior, written express permission of EIF. Applicant shall not use SU2C, EIF or any of EIF's projects' or programs' names, logos or marks (Marks), or otherwise indicate to the public that an activity/event is being held for the benefit of SU2C or EIF in any materials, without the express, written approval of EIF. EIF reserves the right to refuse or withdraw permission for the use of the Marks at any time. Applicant grants EIF permission to use Applicant’s name and trademarks on EIF’s promotional materials, provided that EIF’s use of Applicant’s name or trademark does not constitute endorsement of Applicant or Applicant’s promotional activities. Applicant may not create SU2C merchandise or products bearing the SU2C or EIF’s trademarks or logos without prior consent, and may not sell SU2C-branded merchandise in connection with any Third Party Event under any circumstance.
  9. No Lotteries or Raffles. Lotteries, gambling, raffles or drawings are not permitted at Third Party Events.
  10. Annual Approval. Applicants planning annual events should obtain approval from EIF each year.
  11. No Endorsement. It is mutually understood that (a) EIF is a tax-exempt entity under Section 501(c)(3) of the IRC and that nothing herein shall impose any obligations for EIF that are unrelated to its charitable purpose or that would subject any payments made to EIF under this Agreement to tax as income from a business activity unrelated to said charitable purpose, including but not limited to endorsing any commercial product or entity, and (b) all activities associated with promoting the Event shall make clear to the public that use of the Marks is by permission and does not constitute endorsement.
  12. Event Cancellation Policy. Applicant must notify EIF immediately if the Third Party Event is to be postponed or canceled.
  13. Financial Summary Submissions. Within thirty (30) days of the Third Party Event, Applicant must submit to EIF a detailed financial summary of the Third Party Event which shall include a list of all revenues received and a detailed breakdown of all expenses. Expenses should be documented by written receipts. A template financial summary report can be found in the SU2C Grassroots Fundraising Online Toolkit. If there is still more money to be collected from the Third Party Event, Applicant shall continue to provide EIF with written updates on a monthly basis until all funds are received and accounted for. Applicant should retain all receipts for documentation purposes.
  14. Event Revenue Submission. Applicant agrees that it will deliver net proceeds raised from the Third Party Event to EIF within thirty (30) days of the Third Party Event's conclusion. Please make checks payable to Stand Up To Cancer and mail to Stand Up To Cancer, 1900 Avenue of the Stars, Suite 1400, Los Angeles, CA 90067. Please include the SU2C Grassroots Fundraising Check Donation Form provided in the SU2C Grassroots Fundraiser Online Toolkit with any checks.
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